You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins.
Use PDF format when you want a file that:
Looks the same on most computers.
Has a smaller file size.
Complies with an industry format.
Examples include resumes, legal documents, newsletters, files that are intended to be read (not edited) and printed, and files that are intended for professional printing.
Important:
Many programs, including Microsoft Word, have the ability to open and edit PDF files. Simply sharing something as a PDF is not sufficient to guarantee the recipient can't edit the file.
When you convert your spreadsheet to a PDF, the internal links within the spreadsheet will get lost during the conversion so the links will need to be verified. External links to other sources however will be fine.
To see step-by-step instructions, select an Office program from the drop-down list.
Open the table or report you want to publish as a PDF.
On the External Data tab, in the Export group, select PDF or XPS.
In the File Name field, type or select a name for the document.
In the Save as type list, select PDF (*.pdf) .
If the document requires high print quality, select Standard (publishing online and printing) .
If file size is more important than print quality, select Minimum size (publishing online).
Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK .
Select Publish.
Portable Document Format (PDF) preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. The PDF format is also useful for documents that will be reproduced using commercial printing methods. PDF is accepted as a valid format by many agencies and organizations, and viewers are available on a wider variety of platforms than XPS.
XML Paper Specification (XPS) is an electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.
Post a Comment